The Southern Africa Development Community Secretariat (SADC) is seeking to recruit

highly motivated and experienced professionals who are citizens of Member States of the

SADC to fill the following regional position in its Organisation Structure.

Controller of Accounting Services

Primary Purpose of the Job

▪ Coordinate, supervise and facilitate an efficient and effective financial accounting and reporting process of the SADC Secretariat

▪ Manage the efforts and performance of the team under the Controller

Financial Accounting & Reporting

▪ Coordinate the preparation and submission of monthly and quarterly

management accounts for the Secretariat to management

▪ Coordinate the preparation and submission of the Secretariat annual

financial statements to auditors and ensure compliance with statutory

reporting requirements

▪ Set timetables for completion of accounting tasks to ensure compliance

with reporting deadlines

▪ Implement adequate financial controls, checks and reconciliations of GL

to sub ledgers and ensure these have been performed at month end

▪ Approve all monthly journals by Accounting Unit and all year-end

journals.

▪ Review monthly age-analysis of receivables and payables

▪ Approve all year-end journals, all account/ lead schedules for

preparation of annual statutory reporting

▪ Ensure chart of accounts are appropriately set up, maintain and

implement appropriate authorisation procedures for future updates

▪ Keep up to date with international accounting standards (IFRS) and

REF: SADC/2/3/3

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provide adequate training to accounting team

▪ Provide technical financial advisory services on compliance with

▪ International Public Sector Accounting Standards treasury and

budgetary matter

Budgeting

▪ Oversee capture of approved budget for department onto SIMS

▪ Provide monthly feedback on Finance Department’s variance reports

Internal Controls

▪ Implement adequate measures and financial controls to strengthen the internal

control environment and enhance corporate governance, accountability and

transparency

▪ Update audit matrix each quarter

▪ Implement and maintain an appropriate structure, system of policies and

procedures for adequate level of control over all financial accounting

activities of the Secretariat

▪ Monitor and maintain appropriate control and segregation of duties through

control over around user access rights to the accounting system and ensure

these reflect user rights, duties and authority

▪ Monitor and ensure compliance with donor requirement on financial

▪ Accounting

Other functions

▪ Prepare the annual, quarterly financial statements and financial

performance reports to meet the statutory reporting targets

▪ Coordinate Drafting of Annotated Agendas for Audit Committee and Finance

Committee Meetings

▪ Coordinate, review and / or Draft Annotated Agenda on matters related to

the Directorate of Finance for submission to Audit Committee, Finance

Committee and Council Meetings

▪ Provide Secretariat Services (logistical arrangements for the SADC Board of

Auditors during Audit Committee meetings and in audit execution

▪ Follow-up on implementation of Council Decisions under Directorate of Finance

▪ Oversee arrangements for transfer of Board of Auditor Chair

▪ Draft the annotated agenda/record for the Board of Auditors

Management of the unit

▪ Develop, update and implement policies, strategies, processes, systems

and procedures for the effective delivery of the unit’s objectives

▪ Participate in the formulation of the Corporate Strategy

▪ Develop short- and long-term plans and budgets for the unit, monitor progress,

assure adherence and evaluate performance on a regular basis

▪ Manage the delegated unit budget to ensure optimal use

▪ Achieve the mission, goals and objectives of the unit, and report progress to

the Head

REF: SADC/2/3/3

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▪ Ensure team compliance with all relevant Secretariat values, policies and

standards, and statutory requirements

▪ Work towards building a positive workplace and team culture, and a climate

that attracts, retains and motivates top quality personnel

▪ Plan the unit’s activity and maintain direct oversight on its operations and the

staff in terms of (a) work scheduling, (b) estimating resource and staffing

needs, (c) allocating and delegating tasks, and (d) recruiting, training,

developing, supporting, supervising, motivating and appraising staff

▪ Continuously identify and implement leading practices to promote efficient and

effective financial accounting and reporting process

▪ Undertake any other duties as delegated by the Head

Qualifications and Experience

Education

At least a Master’s Degree in a finance related field from a recognised institution

Professional Certification

Professional accountancy certification such as ACCA, CIMA, ICAEW,

ICAS, ACPA or equivalent

Specialised Knowledge

▪ Knowledge of IAS, IFRS and IPSAS

▪ Proficient in the use of computers and computer software relevant to the position

Experience

▪ Minimum of 10 years working experience in finance preferably within a public

or private sector, regional or international organization

▪ This includes a minimum of 4 years in a line management position

Skills Requirements

▪ Communication and presentation skills

▪ Conflict management skills

▪ Decision-making skills

▪ International relations skills

▪ Interpersonal skills

▪ Leadership skills

▪ Mentoring and coaching skills

▪ Negotiation, persuasion, advocacy, networking, relationship building and

stakeholder management skills

▪ Organisational skills (planning, budgeting, work prioritisation, time

management)

▪ Research, analytical and problem-solving skills

▪ Strategy and policy development skills

▪ Team building skills

REF: SADC/2/3/3

Competency Requirements

▪ Apply interpersonal styles/methods to develop, motivate and empower

individuals toward achievement of goals

▪ Capable of maintaining quality whilst working under pressure and adhering to

deadlines

▪ Capacity to motivate and influence people positively, and create a climate

where people want to do their best

▪ Conceptual and practical thinking

▪ Customer focused

▪ Decisive

▪ Demonstrated ability to work well in an international, multi-cultural and highly

political environment

▪ Organisational awareness with an understanding of how to engage the

organisation to get things done

▪ Maintain confidentiality and respectful of sensitive situations

▪ Methodical and organised, and able to look at the big picture without losing

attention to details

▪ Professionalism and adherence to good work ethics

▪ Question status quo / conventional approaches and encourage new ideas and

innovations for progress

▪ Resilience and personal drive, self-motivation

▪ Results and performance driven

▪ Visionary, thinks and acts strategically

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